IET Communities: Managing Money

This page provides essential information on financial matters which are relevant to all of our Local Networks.


This section of our Communities site has been specifically designed to provide all Local Network members, and in particular Treasurers (who are the named individuals responsible for financial management and compliance matters), with essential information that will help you fulfil your responsibilities as volunteers and help ensure that IET’s charitable funds are spent responsibly and wholly in accordance with IET’s charitable objectives.

This information has been incorporated into one document called the Treasurer's Handbook. The Handbook is split into 6 sections as follows:

- Introduction
- Funding
- Expenditure
- Capital Assets
- Financial Management
- Insurance

Listed separately below are the forms that exist within the Handbook. When required, please complete the form before printing off, signing and returning.

We hope that you find this consolidated guide useful. However, should you have any queries, please speak to your Community Manager.

Treasurer's Handbook  

Photo of a pink ceramic piggy bank  
Forms referred to in the handbook

2.2.2 ‘Event by Event’ / Single Activity funding

You have the choice of applying for funding for a single activity. These applications can be made at any time and multiple applications can be made in a year.

2.2.3 Requesting additional resources    

If you require additional staff support, help with volunteer recruitment, or additional funds then please complete the Additional Resource Request Form.


2.3.3 Applying to deliver an income generating event

Any LN that wants to deliver an event likely to generate income must make an application to their local CC. 


2.4 Donated facilities and services

If your Local Network is given facilities and services for its own use, which it would otherwise have purchased, then an assessment must be made to determine whether this needs to be reported to the IET’s Finance Department for inclusion in the IET’s financial statements.

3.1 Expenditure overview /  5.3.3 Managing expenditure

All documents and forms relating to expenses can be found via the link below.

Expenses policy and forms

3.3 Government Procurement Cards (GPC)

GPC cards are usually used by UK LNs for incurring IET business expenditure as, for the most part, Non-UK LNs typically operate through a local bank. The “Appointment of GPC Card Holder(s) for Local Networks” form below should be completed and sent to Barbara Smart at bsmart@theiet.org.

The Terms and Conditions of Use and process to be followed is detailed in the form below. This form should be read, signed and returned to Barbara Smart.

3.5 Authorising expenditure 

Networks operating without a bank account can use the below ‘Awards and Prizes form’.

Use the form below to set-up and change authorisers for the payment of invoices and business expense claims within a local network.

4 Capital Assets

If you wish to purchase a capital asset of a value greater than GBP 100 please complete the below purchase request form and send it to Jan Rackham at jrackham@theiet.org.  

Authority for disposal of assets which no longer provide operational value to the organisation should be obtained using the Asset Disposal form below.