Policies for IET volunteers

The IET has a number of specific policies for volunteers, that aim to provide consistency of delivery and ensure compliance with current laws.

All volunteer roles are key components in delivering essential IET activities, and all activities are subject to policies and procedures that aim to provide consistency of delivery and to ensure compliance with current laws. Where appropriate, IET policies are developed in line with UK law and, for equality, are applied regardless of where the activity is being delivered.

Volunteer policies are developed in alignment with those for staff, and differ only in the processes for managing compliance.

All volunteers are expected to be aware of and comply with these policies. However, some policies are specifically relevant to certain roles and you can find which ones by referring to the volunteer role descriptions. If you have any queries about these policies please contact your normal point of contact.

Volunteers are now invited to read these policies through the online learning system, InfoAware. To find out more about the IET's introduction and approach to online policies and guidance, please visit the online policy acknowledgement webpage.

If you have not yet received your InfoAware login, please contact volunteer@theiet.org.

Anti-bribery and corruption policy

It is UK law and IET policy to conduct all business in an honest and ethical manner.

Branding and corporate marketing

This area of the volunteer gateway will provide you with the resources and tools to be a brand ambassador for the IET.

Business cards and email address policy

Policy regarding the provision of IET business cards and email addresses to volunteers.

Code of conduct for volunteers

This document details what is expected of individuals who volunteer their time to support the governance or delivery of IET activities, regardless of membership status. 

Confidentiality of IET documents

Information on the different levels of confidentiality used on IET documents.

Conflicts of interest policy

If you think an activity you are involved with, or want to do, may be classed as a conflict of interest with any other personal or professional activity you undertake, please seek guidance from your staff contact.

Data Protection policy

This guidance document has been produced for volunteers dealing with personal data.

Equality and Diversity policy

The IET is fully committed to the principles of fair and equal treatment and to valuing diversity. The IET recognises that by encouraging and managing diversity throughout our staff and volunteering activities, we can more effectively meet the objectives of our organisation and thereby meet the needs of our staff, membership and customers.

Event venue risk assessment

Guidance for volunteers organising events or activities for members and the general public.

Expenses policy

Information relating to the IET's policy on expenses and the processes involved in reimbursement.

Gifts and hospitality

The IET runs its activities with integrity. All of us must work together to ensure that the IET remains untainted by bribery or corruption, or allegations of it. This Policy helps us to achieve that aim and we are all, the Board of Trustees and volunteers, bound by it. The Policy covers the offer or receipt of gifts and hospitality, what can be accepted and offered and how to record these in order to demonstrate that they do not improperly influence things like our procurement of services.

Guidance on the Appointment of IET Representatives

The IET has formal links with a wide range of organisations and is occasionally asked to appoint representatives and nominate or provide references for experts to work with such bodies.

Harassment and Bullying policy

The IET is committed to ensuring that everyone involved in its activities is treated with dignity and respect at all times.

IT Acceptable Use policy

This policy outlines actions volunteers should take to protect both themselves and the IET from unauthorised access and use of systems and data.

Lobbying Act

Guidance on the IET and the Lobbying Act. As a charity, the IET cannot engage in party political activity. The IET does not seek to lobby for or on behalf of any political party or candidate.

Managing disagreements guidelines

These guidelines are intended to set out how both staff and volunteers are expected to work together in delivering activities, and aim to create an efficient, professional and pleasant environment. 

Plagiarism policy

This policy sets out the IET’s procedures in relation to plagiarism, infringement of copyright and moral rights, and submission to multiple publications. 

Safeguarding children and adults at risk

The IET is fully committed to promoting the safety and wellbeing of children and adults at risk. This policy outlines appropriate behaviours and  procedures for volunteers who may encounter children or adults at risk while carrying out activities on behalf of the IET.

Social Media policy

Policy related to the procedures and operation of social media sites that are managed, on behalf of or associated with the IET, by volunteers.

Travel Insurance – Guidance for Volunteers

The IET offers travel insurance cover to volunteers travelling on the IET's request, whether a Member or non-Member of the Institution.

Whistleblowing (Fundraising)

Volunteers who have any concerns about the way the IET raises funds should refer to the Fundraising Whistleblowing Policy.

Whistleblowing guidance (Members)

The Engineering Council has recently issued new guidance on whistleblowing, which is intended to support engineers and technicians when confronted with a potential whistleblowing situation, and sets out guidance that should be followed in raising such a concern.