Office 365 - terms and conditions of use

1. Introduction

1.1 These Terms explain how you may use Microsoft Office 365 (the Service) which is provided to you by us free of charge.

1.2 Definitions

Content means any text, images, video, audio or other multimedia content, software or other information or material submitted to or on the Service
Submission means any text, images, video, audio or other multimedia content, software or other information or material submitted by you or other users to the Service
Terms means these terms and conditions of use as updated from time to time under clause 14
We, us or our means the Institution of Engineering and Technology, a company incorporated by Royal Charter and registered as a charity in England and Wales under number 211014 and in Scotland under number SC038698 and whose address for service is at Savoy Place, London WC2R 0BL. References to us in these Terms includes our group companies from time to time
You or your means the person accessing or using the Service or its content.

2. Acceptable use

2.1 We permit you to use the Service only for personal, non-commercial purposes when acting in your capacity as a volunteer for us. Use of the Service in any other way, including in contravention of any restriction on use set out in these Terms, is not permitted. If you do not agree with these Terms, you may not use the Service.

3. Restrictions on use

3.1 As a condition of your use of the Service, you agree:

3.1.1 not to use the Service for any purpose that is unlawful under any applicable law or prohibited by these Terms

3.1.2 not to use the Service to commit any act of fraud

3.1.3 not to use the Service to distribute viruses or malware or other similar harmful software code

3.1.4 not to use the Service for purposes of promoting unsolicited advertising or sending spam

3.1.5 not to use the Service to simulate communications from us or another service or entity in order to collect identity information, authentication credentials, or other information (‘phishing’)

3.1.6 not to use the Service in any manner that disrupts the operation of our Service or business or the Web Service or business of any other entity

3.1.7 not to use the Service in any manner that harms minors

3.1.8 not to promote any unlawful activity

3.1.9 not to represent or suggest that we endorse any other business, product or service unless we have separately agreed to do so in writing

3.1.10 not to use the Service to gain unauthorised access to or use of computers, data, systems, accounts or networks

3.1.11 not to attempt to circumvent password or user authentication methods

3.1.12 to comply with our Social Media Policy.

4. Bulletin boards, chat rooms and other interactive services

4.1 We may make bulletin boards, chat rooms or other communication services (‘Interactive Services’) available on the Service.

4.2 We are not obliged to monitor or moderate Submissions to our Interactive Services. Where we do monitor or moderate Submissions we shall indicate how this is performed and who should be contacted in relation to any Submission of concern to you.

4.3 We may remove or edit any Submissions to any of our Interactive Services whether they are moderated or not.

4.4 Any Submission you make must comply with our Submission standards set out below.

5. Submission standards

5.1 Any Submission or communication to users of our Service must conform to standards of accuracy, decency and lawfulness, which shall be applied in our discretion, acting reasonably. In particular, you warrant that any Submission or communication is:

5.1.1 your own original work and lawfully submitted

5.1.2 factually accurate or your own genuinely held belief

5.1.3 provided with the necessary consent of any third party

5.1.4 not defamatory or likely to give rise to an allegation of defamation

5.1.5 not offensive, obscene, sexually explicit, discriminatory or deceptive, and

5.1.6 unlikely to cause offence, embarrassment or annoyance to others.

6. Linking and framing

6.1 You may create a link to our Service from another web service without our prior written consent provided no such link:

6.1.1 creates a frame or any other browser or border environment around the content of our Service

6.1.2 implies that we endorse your products or services or any of the products or services of, or available through, the web service on which you place a link to our Service

6.1.3 displays any of the trademarks or logos used on our Service without our permission or that of the owner of such trademarks or logos, or

6.1.4 is placed on a web service that itself does not meet the acceptable use requirements of these Terms.

6.2 We reserve the right to require you to immediately remove any link to the Service at any time, and you shall immediately comply with any request by us to remove any such link.

7. Intellectual Property

7.1 You may not use our trademarks, logos or trade names.

7.2 This Service and all intellectual property rights in it including but not limited to any Content are owned by us, our licensors or both (as applicable). Intellectual property rights means rights such as: copyright, trademarks, domain names, design rights, database rights, patents and all other intellectual property rights of any kind whether or not they are registered or unregistered (anywhere in the world). We and our licensors reserve all of our and their rights in any intellectual property in connection with these Terms. This means, for example, that we and they remain owners of them and free to use them as we and they see fit.

7.3 Nothing in these Terms grants you any legal rights in the Service other than as necessary to enable you to access the Service. You agree not to adjust to try to circumvent or delete any notices contained on the Service (including any intellectual property notices) and in particular in any digital rights or other security technology embedded or contained within the Service.

8. Breach, termination and amendment of these terms

8.1 We shall apply the terms of these Terms in our absolute discretion. In the event of your breach of these Terms we may terminate or suspend your use of the Service, remove or edit Submissions, disclose Submissions to law enforcement authorities or take any action we consider necessary to remedy the breach.

8.2 We may, by not less than 2 months' notice, suspend or terminate the Service.

8.3 In the event that we terminate or suspend your use of the Service, you agree not to use or attempt to use the Service until such time as we inform you otherwise.

8.4 We may, by not less than 2 months' notice, amend these Terms, such amendment to take effect from the date set out in the relevant notice (Effective Date). Your continued use of the Service after the Effective Date shall be confirmation of your acceptance of such amended Terms.

9. Accuracy of information and availability of the Service

9.1 While we try to make sure that the Service is accurate, up-to-date and free from bugs, we cannot promise that it will be. Furthermore, we cannot promise that the Service will be fit or suitable for any purpose. Any reliance that you may place on the information on this Service is at your own risk.

9.2 We may suspend or terminate operation of the Service at any time as we see fit.

9.3 Content is provided for your general information purposes only and to inform you about us and our products and news, features, services and other Web Services that may be of interest. It does not constitute technical, financial or legal advice or any other type of advice and should not be relied on for any purposes.

9.4 While we try to make sure that the Service is available for your use, we do not promise that the Service is available at all times nor do we promise the uninterrupted use by you of the Service.

10. Hyperlinks and third-party Services

The Service may contain hyperlinks or references to third-party web Services other than the Service. Any such hyperlinks or references are provided for your convenience only. We have no control over third party web Services and accept no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party Web Service does not mean that we endorse that third party's web Service, products or services. Your use of a third party Service may be governed by the terms and conditions of that third party Service.

11. Limitation on our liability

11.1 Except for any legal responsibility that we cannot exclude in law (such as for death or personal injury), we are not legally responsible for any:

11.1.1 losses that:

(a) were not foreseeable to you and us when these Terms were formed, or

(b) that were not caused by any breach on our part

11.1.2 business losses, and

11.1.3 losses to non-consumers.

12. Events beyond our control

We shall have no liability to you for any breach of these Terms caused by any event or circumstance beyond our reasonable control including, but not limited to, strikes, lock-outs or other industrial disputes; breakdown of systems or network access; or flood, fire, explosion or accident.

13. Rights of third parties

No one other than a party to these Terms has any right to enforce any of these Terms.

14. Variation

These Terms are dated 8th May 2017. No changes to these Terms are valid or have any effect unless agreed by us in writing. We reserve the right to vary these Terms from time to time. Our updated terms will be displayed on the Service and by continuing to use and access the Service following such changes, you agree to be bound by any variation made by us. It is your responsibility to check these Terms from time to time to verify such variations.

15. Disputes

15.1 We will try to resolve any disputes with you quickly and efficiently.

15.2 If you are unhappy with us please contact us as soon as possible.

15.3 In the event of court proceedings, the relevant courts of the United Kingdom will have exclusive jurisdiction in relation to these Terms.

15.4 Relevant United Kingdom law will apply to these Terms.