Inspec Indexed Content Manager

To oversee the operations of the Indexed Content Team, ensuring maximum production efficiencies are achieved.

Job Details     

Reports to: Head of Academic Publishing

Accountable to: Director, Knowledge Management

Hours: 35 per week, exclusive of meal breaks, plus as many as required to fulfil the needs of the post

Band: DP

Location: Michael Faraday House, Stevenage

Main Duties and Responsibilities

  • Monitoring and proactively managing the Inspec outsourced indexing operation, ensuring production targets are achieved against agreed timelines, quality thresholds and budgets;
  • To determine and monitor the quality and consistency of indexed material, in accordance with agreed policy, and manage provision of training and feedback to suppliers;
  • To be responsible for the day-to-day management of the Inspec Indexed Content Team assigning and delegating responsibilities to appropriate staff to ensure the smooth and efficient flow of material through the production system;
  • To work with the New Content & Publisher Relations Manager, Production & Editorial Production Manager, Team Leader Inspec Production, and others to ensure the smooth and efficient flow of material through the production system (to ISO9001 standard);
  • To research  new and/or alternative working methods, such as computer-aided indexing and semantic tagging, to enhance productivity, and improve currency of thesaurus and value of Inspec indexed content;
  • To undertake any other duties and projects at the request of the Director;
  • To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties;
  • To be familiar with the Health and Safety and Fire policies for the company and to attend mandatory updates where required.

This job description is intended as a general guide to the scope of the post and may change in line with the needs of the service or at the request of the line manager.

Person Specification:

Educated to degree level in STM subject

Have good understanding of Database systems and taxonomies, with demonstrable experience of working on scientific and technical databases.

Essential Criteria:

  • Ability to manage and motivate a team, leading by example using good self-organisational skills, providing leadership and guidance to develop a strong team spirit;
  • Ability to work under pressure without supervision in a complex production environment, using initiative and decision-making skills to deliver results in line with agreed objectives;
  • Possesses a positive and proactive attitude with an eye for accuracy and attention to detail;
  • Able to communicate and liaise at all levels, interacting with outsourced suppliers, HR, Systems Operations, IT and other areas of Knowledge Management as necessary;
  • Willing to travel in UK and overseas to attend relevant industry events, representing the to represent IET/Inspec interests and maintain high level of market awareness;
  • Good analytic, numeric and strategic planning skills to  ensure accurate reporting, process management and budget inputs.

Desirable Criteria:

  • Knowledge/awareness of Inspec Database subject areas;
  • Understanding of traditional and semantic text markup;
  • Experience of training for Database production tasks;
  • Good MS PowerPoint, Word and Excel skills.
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