Planning and funding an IET Community

Whether you run an existing IET Community or are looking to set up a new Community, this page provides information and guidance on how you should plan and fund it.

Aims and objectives for IET Communities

First, if you are not already aware of it, you should take a look at the IET Communities Aims and Objectives resource page. Here you will be able to find out how Communities fit into the wider IET strategic objectives. This should help you to plan your Community effectively.

Planning for success

It’s also important to think about what success looks like before you think about funding. On our Successful Communities resource page there are a number of resources and ideas about how you can run a successful community. In particular the IET would like its Communities to be engaging with students and young professionals.

Funding your IET Community

The IET is a registered charity whose charitable purpose is:
“To promote the general advancement of science, engineering and technology and to facilitate the exchange of information and ideas on these subjects amongst the members of the IET and otherwise” An image of a calculator  
One of the ways in which we deliver these charitable objectives is through the provision of funding to volunteer groups (termed “Local Networks”, “LNs” or “Communities”), both in the UK and overseas. Our Local Networks play a crucial role in helping the IET deliver its charitable objectives and realise its vision of “Working to engineer a better world”.
The distribution of such funding is governed by the Communities Resourcing Committee (“CRC”) and, in turn, one of five regional Communities Committees (“CCs”). These Committees are in place to ensure that we support our Local Networks in making as effective and efficient use of resources as possible in delivering this charitable activity.
There are different options in how we can fund an IET Local Network:-

• Regular annual funding (for existing Local Networks)
• ‘Event by Event’ / Single Activity funding (for new Local Networks or ad-hoc activity)
• Additional resource funding

Annual Funding

The principal way in which an existing IET Local Network is funded is through regular ‘annual funding’. Most of our long-standing LNs apply for this funding in advance. This is a good option for a group of volunteers that have a longer term vision and the volunteer input to support the realisation of that vision. It can enable volunteers to theme a series of events or activities.

The IET supports a number of Local Networks around the world that deliver an annual programme of activities on behalf of the IET. Often these groups start by delivering just one or two activities, but once they become established and have built up an active team of volunteers some apply to become regularly funded communities, submitting an annual plan and managing the accompanying budget.

Single activity funding

You also have the choice of applying for funding for a single activity, these applications can be made at any time and multiple applications can be made in a year.
This is a very flexible system which does not require a group of volunteers to plan far ahead. It enables volunteers to be nimble and react quickly to changing circumstances. There is a reduced administration burden and it can be easier to find volunteers to help on an event by event basis or for a one-off event or activity.  

Once your application has been submitted:

• It will be assessed by regional CC volunteers who will decide whether they are satisfied with the return on investment for the IET.
• If your application is APPROVED you can go ahead and deliver your activity, your CC will require metrics and a budget evaluation to be returned to them.
• If your application is REJECTED feedback will be provided to enable your application to be changed.
For new local networks that wish to transition from event by event to become annually funded you will need to demonstrate that your Local Network is sustainable, that you will be able to deliver your activity with the resources that you are requesting and the volunteers that you have recruited.

Requesting additional resources

Any LN in receipt of funding from the IET can make a request to the regional CC for additional resources. This can be particularly useful if circumstances change for the LN, or if the volunteer group wishes to take advantage of an opportunity that had not been foreseen during the funding application process.
The additional resources that can be requested are:
• Additional staff support.
• Help with volunteer recruitment.
• Additional funds.

If you require any of these then please complete the Additional Resource Request Form .

Starting an IET On Campus Student Community

If you wish to start an IET On Campus student community at your university then you must complete the form below and return to oncampus@theiet.org where your request will be considered.

Once established as an IET On Campus student community, you will be linked up with your IET LN from whom you may be able to receive financial support for your events. If you wish to request for additional funding for your events then you must complete the IET On Campus Event-by-Event funding request form below and return to oncampus@theiet.org where your request will be considered.

Join the conversation!

If you want to ask other IET Communities Volunteers about planning and funding go to the IET Volunteer Community today and start a discussion.