Planning and funding an IET Community
Whether you run an existing IET Community or are looking to set up a new Community, this page provides information and guidance on how to plan and fund it.
Aims and objectives for IET Communities
First, if you are not already aware of it, you should take a look at the IET Communities Aims and Objectives resource page. Here you will be able to find out how Communities fit into the wider IET strategic objectives. This should help you to plan your Community effectively.
Planning for success
It’s also important to think about what success looks like before you think about funding. On our Successful Communities resource page there are a number of resources and ideas about how you can run a successful community. In particular the IET would like its Communities to be engaging with students and young professionals.
Requesting analytical data
Part of being able to plan effectively is to know who your audience is. The IET holds a lot of data about the membership (and non-members) and we can supply this to you with a few rules. Please allow up to 10 working days turnaround time. Examples of the sort of information you can request are:
- Numbers by postcode area
- Numbers by technical interest
- Number of members working towards professional registration
To find out more, or to submit a request, please email email@example.com.
Funding your IET Community
One of the ways in which we deliver the IET’s charitable objectives is through the provision of funding to volunteer Communities. Our Local Networks (LNs) play a crucial role in helping the IET deliver its charitable objectives and realise its vision of “Working to engineer a better world”.
The distribution of such funding is governed by the Communities Resourcing Committee (“CRC”) and, in turn, one of five regional Communities Committees (“CCs”). These Committees are in place to ensure that we support our LNs in delivering their activities. There are different ways that we can fund an IET LN:
• Regular annual funding (for existing LNs)
• Event by Event’ / Single Activity funding (for new LNs or ad-hoc activity)
• Additional resource funding
Most of our long-standing LNs apply for funding in advance. This is a good option for Communities that have a longer term vision, and the volunteers to work towards that vision. It can enable volunteers to theme a series of events or activities.
The IET supports a number of LNs around the world that deliver an annual programme of activities on behalf of the IET. Often these groups start by delivering just one or two activities, but once they become established and have built up an active team of volunteers some apply to become regularly funded communities, submitting an annual plan and managing their budget.
Single activity funding
You also have the option of applying for funding for a single activity. These applications can be made at any time and multiple applications can be made in a year.
This is a very flexible system which does not require volunteers to plan far ahead. It enables volunteers to be nimble and react quickly to changing circumstances. There is a reduced administration burden and it can be easier to find volunteers to help on an event by event basis, or for a one-off event.
Once your application has been submitted it will be assessed by your regional CC who will decide whether they are satisfied with the return on investment for the IET. If your application is approved you can go ahead and deliver your activity (your CC will require metrics and a budget evaluation to be returned to them). If your application is rejected feedback will be provided to enable you to amend your application.
For new LNs that wish to transition from ‘event by event’ to ‘annually funded’ you will need to demonstrate that your LN is sustainable – that you will be able to deliver your activity with the resources that you are requesting and the volunteers that you have recruited.
Requesting additional resources
Any LN in receipt of funding from the IET can make a request to their regional CC for additional resources. This can be particularly useful if circumstances change for the LN, or if the volunteer group wishes to take advantage of an opportunity that had not been foreseen during the funding application process.
The additional resources that can be requested are:
• Additional staff support.
• Help with volunteer recruitment.
• Additional funds.
If you require any of these then please complete the Additional Resource Request Form.
Starting an IET On Campus Student Community
If you wish to start an IET On Campus student community at your university then you must complete the form below and return it to firstname.lastname@example.org
Once established as an IET On Campus student community, you will be linked up with your IET LN from whom you may be able to receive financial support for your events. If you wish to request additional funding for your events then you must complete the IET On Campus Event-by-Event funding request form below and return to email@example.com
Join the conversation!
If you want to ask other IET Communities Volunteers about planning and funding go to the IET Volunteer Community
today and start a discussion.