Expenses policy

Information relating to the IET’s policy on expenses and the processes involved in reimbursement.

The IET recognises the enormous contribution that volunteers make through the gift of their time and it is IET policy that reasonable out of pocket expenses can be claimed for most volunteering roles, including attendance at committee meetings. If you are unsure whether this applies to your role please seek the guidance of your staff contact before you incur expenses.

The volunteer expense policy was updated in December 2014 to more closely reflect the overall expense strategy applied by the IET. The policy applies to IET volunteers, including members and non-members claiming expenses directly from the IET.

Recent Update – March 2016

Please note that with effect from 11 March 2016 the Expense Policy has been updated to include a condition that you hold vehicle insurance which covers driving in relation to volunteer activities, when making a car mileage expense claim. A specific declaration to this effect has now been included on the expenses claim form provided and these updated forms should now be used when making claims. Please contact your insurance company if you are uncertain as to the cover provided by your motor vehicle insurance policy.

Policy and claim form effective from 11 March 2016:



(For completion with Excel; contains calculation formulas)


(For printing and completing by hand)


There remains a separate expense claim form for members claiming expenses directly from their Local Network; this form should be used where a community volunteer is authorising the expense claim.


(For completion with Excel; contains calculation formulas)


     (For printing and completing by hand) 


Car mileage expense claims for volunteers in the United States of America

The IET offers the following guidance to volunteers operating in the United States;  this guidance note should be read in conjunction with the IET’s ‘Expenses policy for volunteers’ (above).



Please help us to process your claims quickly by remembering to include your original tax receipts.

For information regarding Travel Insurance, please refer to our Travel insurance guidelines.