Expenses policy

Information relating to the IET’s policy on expenses and the processes involved in reimbursement.

The IET recognises the enormous contribution that volunteers make through the gift of their time and it is IET policy that reasonable out of pocket expenses can be claimed for most volunteering roles, including attendance at committee meetings. If you are unsure whether this applies to your role please seek the guidance of your staff contact before you incur expenses.

The volunteer expense policy has been updated to more closely reflect the overall expense strategy applied by the IET and will come into effect from 1 December 2014. The policy applies to IET volunteers, including members and non-members claiming expenses directly from the IET. Please read the new policy before making further travel and accommodation arrangements.

Key changes to the volunteer expense policy include:

  • Use of Premium Economy for air travel over 4 hours. Business class may be considered over 8 hours on a case by case basis;
  • First Class rail travel should only be considered for journeys in excess of 90 minutes;
  • Specific limits have been introduced in respect of the cost of necessary accommodation and subsistence.

Travel and accommodation that has already been booked, up to and including 31 December 2014, will be honoured under the previous policy guidelines. Please seek advice from your staff contact for any travel and accommodation arrangements pre-booked for trips taking place from 1 January 2015 onwards.

Existing policy and claim form up to 30 November 2014:


PDF Expenses policy (107 k)


Updated policy and claim form effective from 1 December 2014:




There remains a separate expense claim form for members claiming expenses directly from their Local Network; this form should be used where a community volunteer is authorising the expense claim. This form is unchanged and available below:



Please help us to process your claims quickly by remembering to include your original tax receipts.

For information regarding Travel Insurance, please refer to our Travel insurance guidelines.