Career Manager - Data protection statement

Statement about data protection for online professional development tool - Career Manager

You are using or are about to register to use the Career Manager online professional development system that the Institution of Engineering and Technology (IET) has provided for members under license by Kenexa, an IBM company. Career Manager is powered by Kenexa, an IBM company. When you use Career Manager you and other persons involved in Career Manager will be required to provide certain information which may relate to, and/or identify, you ("personal data").

The IET and Kenexa, an IBM company respect your right to privacy. Before registering and using Career Manager, please take a moment to familiarise yourself with the following "Data protection and privacy statement" which will apply to any "personal data" provided by or in respect of you.

Data protection and privacy statement

The IET has been licensed by Kenexa, an IBM company to use Career Manager.

The IET and Kenexa, an IBM company respect your right to privacy. When you use Career Manager you will be required to provide certain information which may relate to, and/or identify, you (such information is referred to as "Profiled Personal Data").

Additionally, as part of the operation of Career Manager, other persons will have the right to input and access information which may relate to, and/or identify, you. Such persons will include those persons within the IET who act as verifiers of the information that you input and submit as part of the registration process (and such information is referred to as "Verified Personal Data"). Profiled Personal Data and Verified Personal Data are collectively referred to as "Personal Data".

For the purposes of applicable data protection law, the IET is the "data controller" of the Profiled Personal Data and the Verified Personal Data, Kenexa, an IBM company is the "data processor" in respect of the Profiled Personal Data and the Verifier Personal Data (acting as "data processor" on behalf of the IET).

The Personal Data will be used in the manner described and outlined in Career Manager online documentation.

Responsibility

You accept that it is your responsibility to ensure that the persons you nominate to support your application are advised that their personal contact details will be held by the IET and may be shared with other person(s) supporting your application and to provide them with supporting information/literature as deemed relevant by the IET.

Kenexa, an IBM company will comply with applicable data protection law in dealing with and processing the Personal Data. It will use the Personal Data for the purposes of operating and administering Career Manager. You have the right at any time to request a copy of any Personal Data that Kenexa - an IBM company may hold about you (for which Kenexa - an IBM company may charge a small administration fee) and to have inaccuracies in that information corrected. Requests for copies of any Profiled Personal Data or Verified Personal Data should be addressed to the IET as "data controller" of such information.

The use by the IET of the Profiled Personal Data and the Verified Personal Data other than for the purposes of Career Manager will be subject to the IET’s standard data protection policy. You accept that Kenexa - an IBM company will have no responsibility to you for any such use by the IET of such Profiled Personal Data and/or Verified Personal Data.

In operating and administering Career Manager, Kenexa - an IBM company may engage third party service providers. If it does so, it will require such third party service providers to respect the privacy and confidentiality of the Personal Data and to act in accordance with applicable data protection law.

Hosting

Career Manager may be hosted on a server located outside of the United Kingdom. If this is done, it will be done pursuant to a legal agreement between Kenexa - an IBM company (or its agent) and the third party service provider on whose server Career Manager is so located which will include, in accordance with applicable data protection law, provisions requiring such third party service provider to respect your privacy and comply with applicable data protection law.

This data protection and privacy statement relates to the Career Manager system. Kenexa - an IBM company and the IET are not responsible for the content or privacy practices of other websites. Any external links to other websites are clearly identifiable as such.

Cookies

Kenexa, an IBM Company provides customers with applications that facilitate many Human Resource related requirements. Kenexa serves as a Data Processor for the clients who use these applications. More specifically, Kenexa does not own the information that is submitted to our applications. The information that is submitted to our applications will be subject to our clients’ privacy policies.

In addition to the Personal information, the hosted software retains certain statistical and other analytical information on an aggregate and non-individual specific basis of all users and browsers who visit the hosted software. This statistical and analytical information provides Kenexa with general and not individually specific information about the number of people who visit the hosted software; the number of people who return; where they were before they came to the hosted software, etc. This information helps Kenexa monitor traffic on the hosted software so that it can manage its capacity and efficiency. It also helps to understand which parts of the hosted software are most popular, and generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the hosted software.

This type of non-personal information and data can be collected through the standard operation of Kenexa Internet servers and logs, as well as "cookies". Cookies are small pieces of information, stored in simple text files, placed on your computer by a website. Cookies can be read by the website on your subsequent visits. The information stored in a cookie may relate to your browsing habits on the web page, or a unique identification number so that the website can "remember" you on your return visit. Generally speaking, cookies do not contain personal information from which you can be identified, unless you have furnished such information to the website. This hosted software uses session cookies. These cookies are transferred to your computer only for the duration of your visit to our website and automatically expire when you leave our website or shut down your browser.

One simple way to prevent the use of cookies is to activate the facility which is available in most web browsers that enables the user to deny or accept cookies. If you choose to decline cookies, it may hinder performance and negatively impact the use of certain parts of the website.

Mapped Learning Solutions

The learning solutions and training courses mapped within this system have been chosen and mapped by staff from those available within the IET and selected third party providers. They are offered as suggestions only and are in no way recommended as meeting the needs of individual members in addressing specific competences or learning objectives. The IET would always recommend that members review all potential suppliers for training provision which is suitable for their needs before making a commitment to undertake study, and can take no responsibility for the outcome of any training or study undertaken.